Head of warehouse and E-Archiving

Warehouse Management:

• Oversee and supervise the daily operations of internal and external warehouses to ensure secure, efficient, and compliant workflows.
• Enforce strict compliance with bank’s operational, quality, and safety standards.
• Maintain readiness for internal and external audits, ensuring full documentation and compliance evidence is available.
• Implement and manage proper labeling, documentation, and tracking of all stored items, ensuring full traceability.
• Ensure compliance with all relevant laws, regulations, and bank policies.
• Maintain a safe and organized warehouse environment in line with health and safety standards.
• Oversee the implementation of continuous improvement initiatives to enhance operational performance.
• Ensure timely and accurate dispatch of items to minimize discrepancies and ensure prompt delivery.
• Lead, train, and mentor warehouse staff to maintain safety, confidentiality, efficiency, and productivity.

E-Archive Management:

• Ensure the security, organization, and proper management of digital records and archives.
• Collaborate with IT to maintain e-archive system availability, security, and disaster recovery readiness.
• Ensure records are accurately tagged, easily searchable, and protected by appropriate access controls.
• Track, evaluate, and report on e-archive system performance, implementing improvements to enhance efficiency, usability, and security.
• Ensure all digital records are stored in compliance with the Bank’s data protection and confidentiality standards.
• Develop and update e-archiving procedures and user guidelines.
• Conduct regular audits of archived records to ensure accuracy, completeness, and compliance.
• Stay updated on new technologies and best practices in electronic document management.
• Implement user access levels to ensure only authorized staff can view or edit specific records.