Apply for this job First Basic information Job role Administration Career level Director (10-20 years) Keywords Office Manager - Administration People Second Description Onboarding & Offboarding: Coordinate the logistical side of hiring, including preparing workstations for new hires, managing security badge access, and conducting office tours. Employee Records: Maintain confidential personnel files and ensure all administrative HR documentation is up to date and compliant with company policy. Policy Implementation: Act as a bridge between the CAO and staff to communicate office policies, employee handbooks, and workplace guidelines. Attendance & Leave Tracking: Oversee the tracking of staff attendance, leaves of absence, and vacation schedules to ensure operational continuity. Culture & Engagement: Organize internal office events, team-building activities, and staff celebrations to maintain a positive onsite culture. Vendor Relations: Identify, negotiate with, and manage relationships with third-party vendors and suppliers to ensure cost-effective procurement. Inventory Control: Monitor and maintain office supply levels, anticipating requirements and placing orders for stationery, equipment, and consumables. Budget Oversight: Track purchasing expenses to ensure they align with the Administration department’s budget and GICG financial policies. Space Management: Maintain the onsite office environment to ensure it is professional, safe, and fully functional for all employees. Maintenance Coordination: Act as the primary point of contact for building management, repairs, and cleaning services to address any facility issues promptly. Health & Safety: Ensure the workplace complies with local health and safety regulations, including fire safety protocols and emergency procedures. Itinerary Planning: Manage end-to-end travel logistics for staff, including the booking of domestic and international flights. Accommodation: Secure hotel reservations that meet company travel policy standards and budget constraints. Expense Documentation: Organize and maintain records of all travel bookings and receipts to assist with monthly financial reconciliations. Requirements Bachelor’s degree from a reputable university. Minimum 10 years of experience. Proficiency in Specific Skills / Tools (e.g., Excel, CRM, Languages). Fluency in English is a must. The ability to manage multiple tasks, maintain order, and ensure efficiency. Strong verbal and written communication skills to effectively convey information and interact with staff. Have an HR background. Third Company information Industry Human Resources Area Maadi
