- Cross-check booking requests, vouchers, and tickets against invoices generated by sales agents and Global Distribution Systems (GDS like Amadeus, Sabre, or Galileo).
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Vendor Statement Reconciliation: Review supplier invoices (airlines, hotels, transport providers, local tour operators) against agreed rates and actual bookings before payment processing.
Discrepancy Investigation:
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Identify rate differences, overcharges, unbilled services, or booking cancellations/refund errors, and escalate them to senior accounting staff.
Internal Process Tracking:
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Audit internal expense reimbursements, driver/guide petty cash reports, and local operational claims to ensure adherence to company SOPs.
Audit Documentation:
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Maintain digital logs and organized archives of audited files, invoices, and transaction records for internal and external audit reviews.
Reporting & Collaboration:
- Assist the Finance Manager in preparing weekly audit summary reports and tracking open operational compliance queries.
