Dental Admin and Procurement Coordinator (200447)


Purchasing and Procurement
Mid Career (2-6 years)
Not specified


Not specified
New Cairo, Cairo, Egypt


  •  Explore all dental services offered by the clinic through contacting dental team leader and operational manager.
  •  Detect required materials, instruments, devices, consumables and other stuff required for dental operation.
  •  Prepare plans for purchase of equipment, materials, and supplies.
  •  Review available vendors, comparing, analyzing, and approving products and services to be purchased.
  • Manage balance between the budget estimate and the best available quality products.
  • Coordinate and liaise with stock officer in Medicine and medical equipment warehouse management.
  • Monitor with warehouse officer the expiry dates and proper storage of all medical/dental commodities in stock in order to avoid waste.
  • Carry out quantification and analyze all clinics requests in annual or six months’ basis.
  • Collect and maintain all the clinic stock (stock in, stock out, consumption) summary reports at the end of each month.
  • Distribute of dental and medical materials and equipment to all channels based on consumption analysis.
  • Oversee and supervising employees and all activities of the purchasing department
  • Follow and enforce the company's procurement policies and procedures.
  • Manage inventories and maintain accurate purchase and pricing records.
  • Maintain and update supplier information such as qualifications, delivery times, product ranges, etc.
  • Maintain good supplier relations and negotiating contracts.
  • Research and evaluate prospective suppliers.
  • Prepare budgets, cost analyses, and reports
  • To make sure Customer Care Coordinator's team confirm the dental pre bookings after communicating the price with patient
  • Follow up with no shows (capable of doing outbound calls to follow up with them)
  • Follow up calls for clients who didn’t book after consultation (follow up with DDR report)
  • Coordinate between doctor and patient in certain cases that need close follow up
  • Mange emergency cases and walk in patients to be served immediately by available dentist.
  • Follow up on the lab work take impressions from different locations deliver crowns and appliances to proper locations on time
  • Follow up with patients whose treatment plan involve more than one specialty and coordinate with different doctors.
  • Mange to compensate slots of no show patient with the no availability appointment complaints
  • Do immediate confirmation calls day by day to compensate the last minute cancellation by patients complaining from no availability.
  • Mange recall for regular dental checkup and cleaning for all patients every 6 month
  • Extract monthly reports to be able do analysis to identify our problems based on specialty, on doctor, on services, follow up, no show…. ,etc. to be able to monitor our progress and reform our processes and plan accordingly
  • Coordinate and liaise with vendors and site managers for installation and regular maintenance of all our dental machines on regular bases.


  • Bachelor's degree in dentistry from a reputable university.
  • 2-4 years of experience as a dental procurement or in a similar position.
  • Proficiency in Microsoft Office and purchasing software.
  • Strong communication and negotiation skills.
  • Good analytical skills.
  • Excellent command of English is a must.
Created on27 Dec 2021
Last updated on29 Dec 2021
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